I remember my first meeting request email to my supervisor with the worst outcome that ever happened. I was really excited about the meeting I scheduled with my supervisor. I had been thinking about this meeting for the past few days, and it felt great to finally be able to get it scheduled.
I went into it feeling all prepared, but as soon as I sent my first meeting request email, all of that excitement turned into a lot of doubt and fear.
I wasn’t confident in how much information to provide in the email, so I decided to make it as general as possible. This is what happened:
- My supervisor emailed back right away saying “Sounds good”
- A few hours later she emailed me again asking if we could meet on Friday
- The day before the meeting was supposed to happen she emailed me again saying “Is tomorrow okay?”
- On the day of the meeting she finally got back to me just before it started. She said, “We will have our weekly review session instead.”
- Right after that she checked in with another manager about something else, and then never mentioned anything about the meeting again.
As you can see from this experience, sending an email for a meeting request is not easy. You want to make sure you are providing enough information for your supervisor to remember why you needed that time together and what you hope to accomplish from it!
When you can’t seem to get your boss’s attention, it can be tempting to stick your head in the sand and pretend that nothing is wrong. But if you want to see results, you need to take action and speak up. A lot of people are afraid of asking for help or advice from their bosses because they worry they won’t get a positive response.
But asking for help doesn’t make you weak and it also shows that you’re confident enough to manage things on your own if necessary. Here are some great tips, templates, and sample emails you can use when you want to request a meeting with your boss. Check them out below:
In this guide, you will find some deep tips, examples, and large samples of meeting request emails to get your messages ready, written correctly, and effectively!
Why a meeting with your supervisor is important
A meeting with a supervisor is an important part of the life of an employee. When you meet with your supervisor, you are able to discuss pertinent issues that may be affecting your work, learn about new opportunities, and share feedback. These meetings also provide a space for team members to get connected and build strong relationships within the company.
The purpose of these meetings is to ensure that all employees are on board with the goals of the company, so it is important to prepare beforehand. That being said, as well as asking yourself what you want out of this meeting, you should also consider what your supervisor wants.
It’s not always easy to figure out what they want from you in these meetings, but a few things to keep in mind include: Does your supervisor want feedback on a recent project? If they do then ask them specifically how they would like it conveyed.
For example "I think I did my best with _____" or "This was difficult for me because ____."
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Is there something specific that your supervisor wants feedback on? This can include anything from how well you’re performing during an assignment to ways in which you could improve certain practices.
Is there anything else going on in their life that might impact the conversation? You might not know if it’s appropriate or not until after meeting them face-to-face–but don’t forget that this is their time too! Some things that come up on the day of a meeting might be due to their personal life such as illness
What to consider before your meeting
Have you ever had a meeting with your supervisor? If so, you know what it’s like. You want to be able to show them that you’re an asset to the company and that what they need from you is not only their knowledge but their skills, too. If this is your first time meeting with your supervisor, or if you’ve never been in a meeting with your supervisor before, read this guide and make sure to consider the below points before heading into the meeting:
- What is the purpose of this meeting?
- What might be on the agenda for your meeting?
- What are your supervisor’s expectations?
- How will this meeting benefit you, and how will it help create a positive work environment?
- How can you use this meeting as an opportunity to build a strong working relationship with your supervisor or co-workers?
- What is your next step in terms of the conversation?
- What would you like to achieve from the meeting–is there anything specific that you want to accomplish? If so, what is it that you hope to accomplish during the conversation?
You may be asking yourself what to say during your meeting with a supervisor. The very first thing you need to do is prepare yourself for the conversation. The following list offers some helpful tips on what to consider beforehand and how best to approach it.
A day in the life of an employee often involves meetings with supervisors, but sometimes these meetings can feel far too normal. Perhaps you are feeling suspicious or unsure about the purpose of this meeting, or perhaps you’re not sure how to word your thoughts and questions in order to get the most out of it.
If this is true for you, then have a look at these sample emails below as they provide helpful tips on what to consider before, during, and after your meeting with a supervisor!
Things to consider before sending a meeting request email
The first thing you need to consider before sending a meeting request email is whether or not this meeting is actually necessary. If your supervisor has already mentioned the purpose of the meeting in their previous correspondence, then it’s likely that you don’t need to send an email requesting a meeting at this time.
If you are still unsure, send an email to your supervisor asking them if they would like to meet outside of normal office hours. This will allow for more flexibility and may provide you with additional insight as to what’s being discussed.
You should also consider what your expectations are for the meeting. If this is just a brief exchange, then it may be best not to include any additional information other than the date and time of the scheduled meeting. On the other hand, if this is going to be a longer-length discussion and there will be more involved, then make sure you include all pertinent details in your email request so that your supervisor knows exactly what you are expecting out of the conversation.
Things to consider when sending a meeting request email
When you’re about to send a meeting request email to your supervisor, there are a few things you should consider. Sending the wrong email can make for an awkward conversation and erase any potential professional relationships that could have been formed. Use these things to consider when sending your meeting request email with your supervisor:
- What is the goal of this meeting?
- What are you hoping to accomplish during this meeting?
- How will your actions and words benefit your employer and what do they expect from you as a result?
- Are there other steps that need to be taken before or after this meeting takes place?
- Is there anything else that we need to cover before this meeting is over?
- What is the best way to close out the conversation?
An email discussing these questions will help ensure that you’re on the right track for a productive meeting. You can also mention specific points of interest if need be!
Things to consider after sending a meeting request email to your supervisor
Meeting emails can be tricky. You never want to send an email for a meeting request that gives the wrong impression and doesn’t leave them wanting more. A meeting email should always leave the recipient wanting more. Here are some things you should consider after sending a meeting request email to your supervisor:
- What was the response from your supervisor?
- If this is the first time you’ve had a meeting with your supervisor, how are you feeling about it?
- What will be the outcome of the meeting?
- Is there anything else that should be included in the email?
- Do these emails have to be sent via email or can they be handwritten as well?
If this is your first time having a meeting with your supervisor, then have them send you an email reply. You will then know whether or not they are interested in doing this again and also what their thoughts were on it. Additionally, if this is a new area for both of you then there may be more questions that arise during the course of this meeting.
How to approach your meeting with a supervisor
This list of sample emails below should help you prepare for your meeting with a supervisor.
First, consider preparing yourself in advance by reviewing some company policies and procedures that you may not be familiar with.
Next, make sure you are ready to listen to your supervisor’s perspective by being open to his/her feedback and asking questions about what he or she is looking for from the meeting.
Finally, be concise with your thoughts and ask clarifying questions so that you can move on quickly and move forward with your work!
Here are some sample emails for meetings with a supervisor:
- #1 – I want to make sure that I understand what my responsibilities are as an employee of XYZ Company. Can we discuss them in more detail?
- #2 – What would you like me to tell our clients regarding how their experience will change now that we’re moving?
- #3 – What would you like me to do in order to brighten up the office?
- #4 – Can we set up a time to discuss the next steps? What do you envision happening after this meeting?
- #5 – Have I done everything that I’m supposed to be doing at work? Has there been any feedback from the team about my work performance lately?
How to successfully conclude your meeting with a supervisor
Once you’ve prepared for your meeting with a supervisor, it’s important to stay focused and keep in mind what you want to get out of it. When you meet with your supervisors, the goal is to not just have a conversation but to find ways to help them understand your specific needs and wants. At the end of the day, this is the best way to make sure that they are considering your needs as they would like their employees to do.
Before Your Meeting, do some research on your supervisor’s background:
- What are their professional goals?
- What are their personal interests?
- How long have they been working in this field?
- What do they like or dislike about what they do on a daily basis?
You should also consider if this person is someone who you want to work for personally or professionally and how long that person has worked at the company. Is there any chance that this person will be leaving soon, or could you see yourself working for them someday in the future?
For more information, check this guide on how to write a formal email for a request.
Sample Emails for Meeting Request With Your Supervisor
Best email templates and examples to copy-paste-send:
Writing a meeting request email is one way to start building a relationship with your manager, supervisor, or boss. It’s also a good way to show that you’re committed to doing your job well and are looking for opportunities to contribute. Three key things to remember:
You should be genuinely interested in what the supervisor has to say. Be specific about why you want this meeting, and don’t try to sell yourself. Make sure you keep your tone upbeat and respectful.
You want to make it clear that you are willing and able to do the work. If there’s any work that needs doing, include it in your meeting request email.
It’s important not to be pushy, but it’s also important not to be dismissive or uninterested.
So let’s get started by checking these 24 email samples for meeting requests to send to your supervisor or boss. These templates are ready-made, so you can just copy and paste them into any situation.
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1. Subject: Request for meeting email
Hi, I am reaching out to request a meeting with you. I would like to discuss my current work and future goals. I have been working at this company for over two years now and I am looking for feedback on my performance. I also want to discuss my career trajectory and how I can best grow within the company. Please let me know when you are available so we can set up a time to meet. Thank you,
2. Subject: Request for meeting email
Hi Jim,
I am reaching out to request a meeting with you. I would like to discuss my current work situation and what I can do to improve it. I am looking for feedback on how I can do better and what else I can be doing.
I would also like to talk about the opportunities that are available within the company. What are some of the things that you think I should be doing to prepare myself for future positions?
Thank you,
3. Subject: Request for meeting email
Hi X,
I hope you are doing well. I wanted to reach out because I am interested in discussing my career development with you.
I would like to request a meeting with you. I would be grateful if we could set up a time that works for both of us.
Thank you,
4. subject: Meeting Request email
Hi X, I am reaching out to see if you might be available for a meeting. I would like to talk with you about our current project and how we can work together to make it successful. Please let me know your availability and we can set up a time that works for both of us. Thank you,
5. subject: Request for a meeting email
Hi X, I hope you're doing well. I would like to request a meeting with you to discuss the possibility of working together. I am looking for someone who can help me with [job title] and I think you might be the perfect person for it. I would love to hear your thoughts on this. Please let me know when you are available for a meeting. Thank you,
6. subject: Meeting Request email
Hi X,
I am reaching out to see if you are available for a meeting on [date] at [time]. I would like to discuss some ideas I have for a project we are working on.
Please let me know if you are available and we can set up a time. If not, I will keep looking for a time that works for both of us.
Thank you,
7. subject: One-on-One Meeting Request email
Hi X,
I am reaching out to see if you might be available for a one on one meeting. I am interested in learning more about your experience with __________ and how you manage __________.
I would love to chat about this over coffee or lunch. I hope you can make time for me!
Best regards,
8. subject: Request for a meeting email
Dear X,
I am reaching out to see if you would be available for a quick meeting. I have been following your work and think that we might have some mutual interests.
I am looking for a person with your experience to help me with an upcoming project. I am not sure if this is something you are interested in, but I wanted to reach out and see if we could chat about it.
Would you be available for a quick call?
Best regards,
9. subject: Request for a meeting email
Hi, I am writing to request a meeting with you. I would like to discuss the possibility of working together.
I have been following your work for some time now and find it very inspiring. I think that we could really benefit from one another's strengths and expertise. I am confident that this collaboration would be mutually beneficial.
Please let me know if you are available to meet. I can provide more details in person.
Thank you,
10. subject: Request for Meeting Availability email
Hi,
I am reaching out to request availability for a meeting. I would like to discuss the possibility of your company partnering with us on a new project.
Please let me know what days and times work best for you. We will be in touch soon.
Thank you,
11. subject: Availability for a meeting email
Hi X,
I wanted to reach out and see if you have any availability for a meeting next week. I am reaching out to a few people and wanted to see if you are available on [date] at [time].
Please let me know.
Thank you,
12. subject: Requesting Availability for a Meeting email
Hi,
I am reaching out to request your availability for a meeting. I would like to discuss the possibility of you joining our team.
We are looking for someone who has experience in the market we are entering, and I think you would be a great fit. If you are interested, please let me know when you are available.
Thank you,
13. subject: Request for a meeting email
Dear X,
I am reaching out to request a meeting with you. I am the founder of [company name] and we are looking to partner with your company.
We specialize in (product/service), and I think our product will be perfect for your company.
Please let me know if you would like to set up a time for us to chat. We can discuss what we can do together and how we can help each other grow our respective businesses.
Thank you,
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14. subject: Request for a meeting email
Hi X,
I am reaching out to request a meeting with you. I have an idea that I think you will be interested in.
I would love to chat with you about it and see if there is any way we can work together. I have attached my resume in the email below.
Please let me know when would be a good time for us to meet. Thank you!
15. subject: Request for a meeting email
Hi X,
I am reaching out to request a meeting with you. I have been following your YouTube channel for a long while now. You share a lot of really interesting and informative tech videos and have built up a loyal following.
I also noticed that you review a lot of useful products. So, I am reaching out to let you know I have the next product for you to promote. It’s an app called [app name] that helps laptop/desktop users control their computer using hand gestures without any extra hardware.
I am sure you and your followers will like it. You can use it to control your PowerPoint presentations as well as media services like Spotify, Netflix and more.
Please let me know if you would like to promote it. We’ll send you a license of the product. We can also help you create the content, and… ______________
16. subject: Lunch meeting email
Hi X,
I wanted to invite you to a lunch meeting next week. I am looking for your input on something that could be really helpful for our company.
Please let me know if you are available and we can set up a time. I look forward to hearing from you.
Best regards,
17. subject: Lunch meeting email
Hi Z,
I hope you are well. I wanted to invite you to a lunch meeting on Friday at 12pm.
Sincerely,
18. subject: Lunch meeting email:
Hi X,
I hope you are doing well. I wanted to invite you to a lunch meeting at the ABC Hotel on Friday at 12 pm. We can discuss your thoughts on our current project and how we can improve it.
Best regards,
19. subject: Meeting request email
Hi X,
I hope you are doing well. I am reaching out to see if you would be interested in meeting with me. I am looking for a few minutes of your time to discuss an idea that I think could help both of us.
I would love to talk to you about it and see if we can work together on this project. Can we schedule a time that works for both of us?
Best,
20. subject: Request for Meeting email
Hi X,
I hope you are doing well. I am reaching out to request a meeting with you to discuss an opportunity we have for your company.
We would like to invite you to be our guest speaker at our upcoming conference. We are looking for someone who is knowledgeable in the field of ____, and you seem like the perfect fit.
Please let me know if this is something that might interest you. We can work out all of the details in person.
Thank you,
21. subject: Request for meeting email
Dear X,
I am reaching out to request a meeting with you. I would like to talk about how we can work together on a project we are both passionate about.
Please let me know when you are available and I will set up a time that works for both of us.
Thank you,
22. subject: Request for a meeting email
Hi X,
I am reaching out to request a meeting with you. I would like to discuss the possibility of working together.
I have been following your YouTube channel for a long while now. You share a lot of really interesting and informative tech videos, and have built up a loyal following. I also noticed that you review a lot of useful products.
So, I am reaching out to let you know I have the next product for you to promote. It’s an app called [app name] that helps laptop/desktop users control their computer using hand gestures without any extra hardware.
I am sure you and your followers will like it. You can use it to control your PowerPoint presentations as well as media services like Spotify, Netflix and more.
Please let me know if you would like to promote it. We’ll send you a license of… _________
23. subject: Request for a meeting email
Dear X,
I am the CEO of [company name] and I am interested in talking to you about your company's product. I understand you are currently working on a new project, but I would like to invite you to meet with me next week. We can talk about how we can work together.
I am looking forward to hearing back from you soon.
Best regards,
24. subject: Request for a meeting email
Hi X, I am reaching out to request a meeting with you. I am the CEO of [company name] and we are looking to explore ways we can work together. We have been following your company for some time now and I think there is a lot of potential for collaboration. We would love to talk to you about how we can work together. Please let me know if you are available for a meeting anytime in the next week or so. I look forward to hearing from you. Best regards,
Final thoughts
If you are having a meeting with your supervisor, it is important to consider the following:
- what is the purpose of this meeting?
- how will you prepare yourself for the conversation?
- what questions can you ask during this meeting that will be beneficial or interesting to answer?
- how will you deal with any reluctance on the part of your supervisor to answer (or not answer) your questions or address concerns?
- what are some suggested topics that could be useful in a review of your progress in the future?
When you want to meet with your supervisor, it’s important to be thorough and follow all the rules. Sending an email that is well-written, makes a strong case for your request, and is appropriate will help you get the meeting you want.
Tip: Use WriteSonic to produce AI-powered emails and Quillbot to automatically proofread them!
Whether you are unsure about the purpose of a meeting, feel suspicious, or just want to get the most out of it, these sample emails provide some helpful tips on what to consider before, during, and after your meeting with a supervisor.
It is important to prepare for meetings because it will make the conversation more productive and easier to follow. You should be clear about what you want out of this meeting, what you hope to gain from it, and how you plan on taking notes.
It is also important to note that not every conversation will go smoothly; especially when there are different opinions and ideas in the room. If things become tense or awkward during a meeting, take some time afterward to think about what happened and how you can approach situations like this in future meetings.
The first step in meeting with your supervisor is to decide what you want to get out of the meeting. Before you ask the boss to schedule a meeting, ask yourself what you want to accomplish. Once you’ve done that, choose an appropriate time and place for your meeting. This will help you feel more confident in the meeting and will lead to a more successful conclusion.
Check also these 30 email samples for meeting requests: the ultimate list (just copy-paste-send)
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